A Stepwise Guide to Recall an Email in Outlook

There are many advantages that Microsoft Outlook users can avail of when they use this email service. For example, searching multiple mailboxes, enhanced security functionalities, and the feature to recall an email in Outlook. When a user recalls an email, the email message they sent earlier gets retrieved from those recipients’ mailboxes who have not yet seen it. After a message is recalled, the recipients will not be able to view it in their mail inbox. Here is how you can easily recall an email message in Outlook.

 

What Do You Need to Recall an Email?

There are a few requirements for you to recall an Outlook email message successfully. They are given below.

• You, along with your recipient, should be using an Exchange server email account. Both of you should also use Outlook as your email client.
• At the time you try to recall the message, the mailbox of the recipient should be open.
• The earlier message you sent to your recipient should not be read by them and must be in their inbox.
• Ensure that your message is not touched by things like spam filter, add-in, or a rule.

 

What’s the Process to Recall an Email in Outlook?

When you recall an email, Outlook might notify your recipient. Follow these guidelines to recall your email.

• Visit the ‘Sent Item’ folder after opening Outlook.
• Double-click your sent message. It will open in a different window.
• Visit the Message tab. Choose the dropdown arrow of ‘Actions.’
• Then select ‘Recall This Message.’
• If you're using Outlook 2007, you should choose ‘Other Actions’ in the ‘Actions’ group. After that, select ‘Recall This Message.’
• When you see the ‘Recall This Message’ dialogue box, choose one from these.
• For recalling the message, select ‘Delete Unread Copies of This Message.’
• Select ‘Delete Unread Copies and Replace with a New Message for replacing the message with another one.’
• If you desire to get notified of the outcome, choose the checkbox ‘Tell Me if Recall Succeeds or Fails for Each Recipient.’ Tap ‘OK.’
• Change your original email if you had chosen ‘Delete Unread Copies and Replace with a New Message.’
• Choose ‘Send.’
• You'll get a notification message about the success or failure of your effort to recall the email.

 

What Results Can You Expect When You Recall an Email Message in Outlook?

The outcome of your effort to recall a message can vary based on your recipient’s email client settings. Some probable results of an email message recall include:

• The recall will fail if your recipient has already read the message.
• Suppose your recipient accesses the recall message first and has not accessed the original email. In that case, the original message will be deleted.

 

Conclusion

Sending an email that has errors or information that is not updated can lead to many delays or interruptions in the workflow. Now that you know how to recall an email in Outlook, you can eliminate the scope of these errors. The feature is undoubtedly advantageous for all Outlook email client users.